What to Write in a Business Thank You Note

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How do I decide what to write in a business thank you note?

What to Write in a Business Thank You Note

When deciding what to write in business thank you note cards, you might struggle to find the right balance between professional and friendly. Here are some rules to follow when selecting your thank you greeting:

  1. Make sure your note is personal without being too casual. For example, if you are writing to someone you interact with often, refer to him/her by their first name, but in a proper manner. Starting your greeting with "Dear Jim" instead of "Hi Jim" or "Dear Mr. Smith" will get you off to the right start.
  2. Be sure to mention exactly what you are thanking them for and why you appreciate it. This is much more effective than a simple "thanks."
  3. If possible, try to compliment the recipient in your note. For example, if they gave you a gift, mention something like "It was very generous of you to send such a lovely gift."
  4. Just to be safe, have someone in the office proof read the note for you. The last thing you want is for the recipient to focus on a typo rather than the thoughtful greeting.



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